Un Dau Tri Club Management
1. Affiliation
  The club will be called Celtic Junior Tri and will be affiliated to British Triathlon.
 
2. Constitution
2.1 Aims and objectives
 

The aims and objectives of the club will be:

  • To offer coaching and competitive opportunities in Triathlon
  • To promote the club within the local community and Triathlon
  • To manage the Cycle Course at Cwrt Herbert, Neath
  • To ensure a duty of care to all members of the club
  • To provide all its services in a way that is fair to everyone
  • To ensure that all present and future members receive fair and equal treatment.
2.2 Membership
 

Membership should consist of officers and members of the club. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted. Members will be enrolled in one of the following categories:

  • Full member
  • Associate member
  • Junior member
  • Life member.
2.3 Membership fees
  Membership fees will be set annually and agreed by the Executive/ Management Committee or determined at the Annual General Meeting.
Fees will be paid: annually 1st April each year.
2.4 Officers of the club
 

The officers of the club will be:

  • Chair
  • Vice Chair
  • Secretary
  • Treasurer
  • Club Welfare Officer
  • Publicity Officer
  • Any other relevant position.
  • Officers will be elected annually at the Annual General Meeting.
  • All officers will retire each year but will be eligible for re-election.
2.5 Committee
 

The club will be managed through the Management Committee consisting of:

  • Chair, Vice Chair, Secretary, Treasurer, Club Welfare Officer, Publicity Officer and two Executive Officers. Only these posts will have the right to vote at meetings of the Management Committee.
  • The Management Committee will be convened by the Secretary of the club and held no less than 4 meetings per year.The quorum required for business to be agreed at Management Committee meetings will be: Four.
  • The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club. The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
  • The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/ regulations/ constitution.
  • The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
2.6 Finance
 

All club monies will be banked in an account held in the name of the club.

  • The Club Treasurer will be responsible for the finances of the club.
  • The financial year of the club will end on: 31st January.
  • An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
  • Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
2.7 Annual General Meetings
 

Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

  • Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
  • Election of officers is to take place at the AGM.
  • All members have the right to vote at the AGM.
  • The quorum for AGMs will be NUMBER [usually 25% of membership].
  • The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
2.8 Discipline and appeals
 

All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

  • The Management Committee will meet to hear complaints within 21 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
  • The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days of the hearing.
  • There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Secretary receiving the appeal.
2.9 Dissolution
  A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of Celtic Tri.
2.10 Amendments to the Constitution
  The constitution will only be changed through agreement by majority vote at an AGM or EGM.
2.11 Declaration
  Celtic Junior Tri hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
   
  Name Andy Bartlett Club Chair
  Signed   Date: 4/4/2007
       
  Name  Melanie Colburn Secretary
  Signed   Date: 4/4/2007
       
 
3. Club Development Plan
 
Area of Development
Objectives

1 - 5 priority scale(1 = low, 5 = high)
Actions
Responsibility
Timescale
An increased level of participation in triathlon and related sports
  • Have members participate in local & regional events.
 4
 Use local press and poster to highlight awareness of the triathlon activities available.  Publicity Officer  Ongoing
 
  • Organise a local event
4
 Organise an Aquathlon at Cymmer pool. This will be an interal event with a view of a possible regional event. Committee Ongoing
           
Gaining Club Accreditation
  • Affiliate to British Triathlon.
 4
 Affiliation to British Triathlon will be gain as part of the Accredditation process.  Chair  Sept 07
 
  • Hold up to date Constitution.
 2
  The Constitution will be updated at the AGM. Committee   
 
  • Develop Action Plan.
 3
 This action plan is an ongoing document that is updated accordingly.  Committee  Ongoing
 
  • Organise an open novice training session.
 4
 Training sessions are taking place for junior athletes at Cwrt Herbert and Cymmer swimming Pool.  Coaches  March 07
 
  • Have regular contact with other local clubs.
 3
 Celtic Junior Tri has formed links with other accredited sports clubs to share training and knowledge. The club is always looking to improve links with other clubs.  Coaches  Ongoing
           
An increase in the number of members
  • Establish methods of communication with members and associates.
 4
 Website and email facilities are now in place to provide communication to members.  Chair  March 07
           
An increase in the number of active coaches.
  • Ensure club coaches have appropriate qualifications.
 4
 The club has a number of qualified and experienced coaches in place and are looking to gain grants to further coaching qualifications and coaches.  Committee  Ongoing
 
  • Have written roles & responsibilities for coaches.
 4
 Coaching responsibilities are listed on the website as part of meeting accreditation.  Committee  March 07
           
An increase in the number of registered volunteers
  • Ensure management Committee have roles & responsibilities.
 4
 Committee roles and responsibilities are listed on the website.  Committee  March 07
           
Delivery of an effective talent identification and support structure
  • Establish links with BT/WT to identify support for talented athletes.
 3
 Links to BT and WT websites are in place from the club website for further information regarding events, selection outside the local area and region.  Webmaster  Ongoing
 
  • Set Club Rules.
 3
      
 
  • Have committee in place, and regular meetings.
 2
 As part of the clubs Constitution there will be 4 committee meetings per year plus an AGM or any EGM's that may be called.  Committee  Ongoing
 
  • Have open accounts procedure.
 2
 A detailed open accounts procedure will be put in place and will available to members of Celtic junior Tri.  Treasurer Ongoing 
 
  • Maintain suitable club training facilities.
 3
 Training facilitities are maintained and updated by the facility provider.  Coaches  Ongoing
 
  • Adopt Equity policy
 4
 An equity policy has been formulated and published on the website.  Webmaster  March 07
           
Club Health and Safety
  • Have access to First Aid at all Sessions
 5
 First aid kits will be carried by a member of coaching staff and first aid will also be available from facility provider.  Committee  March 07
 
  • Have up to date database of members contacts.
 3
 A database has been fomulated to provided infomation of members regarding medical and emergency contacts.  Secretary / Coaches  Ongoing
 
  • Follow safety procedures for all sessions.
5
 A risk assessment procedure to be created and emergency procedure must be in place at all training facilities.  Committee  March 07
   
3.1 Members Opportunities
   
 
Role / Responsibility
Accessible (Yes / No)
 Further Details
Club Committee Position
Yes
 Only if the person is a valid member of the Club.
Race Organisation
Yes
 Must be apprived by the committee.
Event Marshalling
Yes
 n/a
Event Organiser Assistant
Yes
 n/a
Other Event Role
Yes
 n/a
Club Coach
Yes
 Must have appropriate qualifications and a CRB check.
Coach Assistant
Yes
 Must be appropriate.
Poolside Assistant
Yes
 Must be appropriate.
Other Coaching Role
Yes
 Must be appropriate.
Observing Committee Meeting
Yes
 Only if the person is a valid member of the Club.
Other management Role
Yes
 n/a
 
4. Committee Roles
   
 

Chair Person

Andy Bartlett

  • To ensure good quality communication channels between your club, its members and your regional committee. To also ensure the smooth running of the club and liaise with other committee members.
  • To be responsible to the members of your club and other committee members.
  • Be organised, diplomatic and have good communication skills. Also be confident in chairing meetings.
  • To attend approximately 4 x 1- 2 hour meetings per year, plus supporting your club if and when they hold any events.
  • Working closely with other committee members, occasionally your regional committee and seeing improved organisation and development within your Region.
   

Vice Chair Person

Terry Jones

  • To support the Chairperson in the running of the club and to chair meetings if the Chairperson cannot attend.
  • To be responsible to the Chairperson of the club.
  • Be organised, diplomatic and have good communication skills.
  • Attendance at approximately 4 x 1-2 hour meetings a year and providing support to your club at any events they organise.
  • Working closely with your regional chair and other members of the committee to ensure your club runs effectively and smoothly.
   

Secretary

Melanie Colburn

  • Arrange club meetings, the club’s AGM, take minutes at meetings and be responsible for administrative tasks.
  • To be responsible to the Chairperson of the club.
  • Be methodical, organised and be able to delegate tasks and make decisions for the committee.
  • Attendance at approximately 4 x 1-2 hour meetings a year and providing support to your club at any events they organise.
  • Working on a Club Committee and seeing improved organisation and development within your club and its members.
   

Treasurer

Marie Bartlett

  • Maintain accounts; allocate any funding that the club attains, including payment of expenses, and deal with any other financial matters that arise.
  • To be responsible to the Chairperson of the club.
  • Be an honest, well-organised person who is able to keep clear records and be prepared to make financial decisions on behalf of the committee.
  • Attendance at approximately 4 x 1-2 hour meetings a year and providing support to your club at any events they organise.
  • Working closely with members of your committee and seeing improved financial organisation within your club.
   

Club Welfare Officer

Karen Burrows

  • That all participants are properly supervised in an appropriate manner and to ensure the welfare of all junior members.
  • To be responsible to the Chairperson of the club.
  • Must be honest, impartial and hold the neccessary qualifications to hold the position.
  • Attendance at approximately 4 x 1-2 hour meetings a year and providing support to your club at any events they organise.
   

Publicity Officer

Steve Wilkinson

  • To laiase with local press officers and website manager reagarding any relavent information to be published.
  • To be responsible to the Chairperson of the club.
  • Must have an approachable and outgoing personality with good communication skills.
  • Attendance at approximately 4 x 1-2 hour meetings a year and providing support to your club at any events they organise.
   

Executive Officers

John Nicholls (Head Coach)

Rose Jones (Development Officer)
  • To assist and to develop any specific roles that the committee sees as appropriate
  • To be responsible to the Chairperson of the club.
  • Be organised, diplomatic and have good communication skills.
  • Attendance at approximately 4 x 1-2 hour meetings a year and providing support to your club at any events they organise.
   
 
5.

Sports Partnership Laision Officer
   
  Rose Jones (Celtic Junior Tri Development Officer) has been appointed with the task of communicating with local Authority (NPT CBC) and Regional Development Officer.
 
6. Accounts Procedure
   
  Celtic Junior Tri operates and maintains an open accounts procedure. Due to the protection od data the accounts details are not publish here but are available to anyone who is a member of Celtic Junior Tri.
 
7. Welfare Officer
 

Karen Burrows is Celtic Junior Tri's Welfare Officer. She achieved a Diploma in Social Work in 2001 and has further achieved a post Qualifying award in Social Work in 2005. If anyone wishing to discuss any matters regarding child welfare, plaese contact Karen Burrows.

 
 
8. Communication of Information
   
 

Information is communicated through the Celtic Tri website (www.celtictri.com) and via a weekly email newsletter. Below is an example of part of a newsletter.
 
9. Sports Coach (Voluntary Courses)
   
 

Celtic Junior Tri identifies the importance of providing equal oppurtunities for all and makes every effort in addressing inequalities by sending members of the club to courses provided by Sports Coach UK and UK Coaching Certificate.
 
 
10. Presentation Evening
   
 

Celtic Jnuior Tri held its first presentation on October 20th 2006 at the 'Refresh' pub in Cymmer. It was an excellent evening as 19 young athletes were present and were award for their efforts. A special thank you goes to all the athletes, parents and coaches who have help to make it such a good evening. Honors were:

Athlete of the Year - Deri Stewart

Most improved Athlete of the Year - James Colburn

Most Promising Athlete - Iestyn Harrett

National Honours - Joanna Freeman (represneted Wales at the IRC)